Community Social Data Strategy Annual Project meeting May 13-14, 2010 Ottawa, Ontario Participants Derek Cook, City of Calgary* Momodou (Mo) Jeng, City of London Leigh Golden, Region of Waterloo Wendy Kowalski, Halton Region* Ted Hildebrandt, Halton Community Development Federico Cartin-Arteaga, Region of Peel* Harvey Low, City of Toronto* Carla Adams, York Region Cordelia Abankwa-Harris, York Region Vivien Deparday, Social Planning Council of Ottawa Diane Dyson, Woodgreen Community Centre Irena Pozgaj, Simcoe County Arfona Zwiers, Simcoe County Isabelle Lépine, Ville de Montréal Ken Murdoch, Social Planning Council of Winnipeg Louisa Wong, City of Hamilton Sara Mayo, Social Planning & Research Council of Hamilton Michel Frojmovic, Acacia Consulting & Research Michael Jean, Acacia Consulting & Research Peggy Taillon, Canadian Council on Social Development* Regrets Brenda Dales, Social Planning Council of Peterborough Ian Cross, City of Ottawa Alice Hutton, Centretown Community Health Centre Ian Faris, Capital Region District (Victoria)* Jean Isseri, Carrefour Jeunesse-Emploi NDG Geneviève Giasson, Ville de Montréal Neil Spicer, Metro Vancouver Steve Zuppa, Sault Ste. Marie Innovation Centre Tony Brooks, City of Edmonton Tucker Dowd, United Way of the Lower Mainland *Member of CSDS Executive Committee Community Social Data Strategy Annual Project meeting May 13-14, 2010 Ottawa, Ontario SUMMARY OF NEXT STEPS 1.Peggy – Memo to membership advising of CCSD current status: legal status of CSDS, explanation of anticipated funding (one time or longer term) for CCSD and CSDS, administrative and operational issues and date for when CCSD Board will issue a formal statement with budget, etc. 2.Executive Committee – Make suggestions for governance issues and options of the CSDS; forward to the Board for review 3.Acacia – May meeting notes to CSDS membership; work group recruitment invitation Day 1 May 13, 2010 Meeting Notes Statistics Canada, Jean Talon Building Jean Talon Conference Room 170 Tunney's Pasture Driveway Ottawa, Ontario 1.Welcome 2.Roll Call 3.CSDS Current State of Affairs - Peggy Taillon outlined positive situation facing CCSD and emphasized that while the past year was a very difficult one, CCSD has put the worst behind them. - Membership fees being recovered – hired students to telephone 6000+ members - Re-tooling CCSD web to track members and membership fees - Completed a National Mental Health & Housing project - Funding expected from Laidlaw, United Ways (who are the other funders, we need to name these) - Funding is dedicated to the CSDS and Acacia has been paid until June 30, 2010 - With legal advice, the CSDS has been protected from CCSD financial accounts - In-kind assistance contributed to communications, web master, the CCSD publication, Perception, - Will be leasing smaller offices with less overhead - Niagara conference cancelled - Status of CCSD has not been communicated to members; Board meeting in June to decide messaging and next steps for CCSD Participant Comments - CCSD and CSDS sites not currently bilingual - CSDS cannot easily stand alone from CCSD because of legal and administrative issues e.g.: charitable status is required for fundraising - CCSD is the national organization for Social Planning Councils – If it not be sustained as an entity, this would be a terrible loss - Need assurance the CSDS is sustainable; accountability measures, budget - Persuant to the data agreements drawn up between CCSD and Leads, and subsequently among the Local Consortia, the Leads are “risk managers” and therefore have financial responsibilities; need budget to make sound decisions - What is the role of the CCSD Board? Are they aware of the CSDS? - More work needed around membership recruitment - Budget for CSDS includes the cost for data, consultant salaries, web and operational expenses - CCSD needs a cost centre for the CSDS Parking Lot - Expanded membership - Bilingual web sites 4.Proposed CSDS Strategic Directions LINK TO PRESENTATION Day 2 May 14, 2010 Meeting Notes Canadian Council on Social Development Board Room 190 O'Connor Street, Suite 100 Ottawa, Ontario 1.Welcome & Introductory Comments - Summary of the work of the executive committee. Committee has worked since February to plan May meetings and prepared prepare best and worst case scenarios for the continuation of the CSDS project in order to have a frank discussion with participants. - Executive members included: Peggy Taillon (President, CCSD), Michel Frojmovic (Acacia), Derek Cook (Calgary), Federico Cartin-Arteaga (Peel), Ian Faris (Victoria) Harvey Low (Toronto), Wendy Kowalski (Halton) 2.Participant Expectations for Day 2 - Direction (5.5 mentions) - Work (2 mentions) - Partnership (2 mentions) - Common vision (.5 mention) - Consensus - Clarity - Results - Serendipity - Focus 3.Participant Comments & Debrief from Day 1 - Purposefully expressed opinions and made comments to get at answers - Important conversation - Consensus around wanting to save the CSDS project - Healthy conversation - Full range of options was presented on Day 1; it appears the worst case scenario will not need to be considered 4.Day 2 General Comments - Focus on strategic objectives and work plan for the CSDS project - Governance issues will be discussed by the Executive Committee and then taken to the Board for approval; the exec committee may act in an advisory capacity to the Board for the project - Suggest that the exec committee be slightly expanded and that membership rotate - More participation, more “ownership” required of all participants; need to start working on project needs – specifically data – by the fall in order to negotiate with Statistics Canada 5.Discussion on Strategic Directions and Working Groups - Strategic Priorities - Working Groups - Sustainability i.Recruiting and Fundraising ii.Political Advocacy and Visibility iii.Member Responsibility - Strategic Web Direction LINK TO PRESENTATION Proposed Strategic Directions The following six directions were proposed to the group by the Executive Committee (sub-bullets present comments and additions discussed by leads). 1.Data 2.Policy 3.Knowledge Sharing & Development 4.Horizontal and Vertical Collaboration CSDS is not a broker or middle man, we are in a different situation now 5.Leverage Resources 6.Capacity building Training, web, shared expertise, succession planning The following four directions build upon the three first directions of the CSDS and incorporate elements proposed by the Executive Committee. These Strategic Directions were drafted by Consortium Leads present in the face-to-face meeting. Sub-bullets represent additional key elements that should be considered when these directions are further developed and worded. Each of these directions has one working group and tactics associated with them. Strategic Direction 1: Purchase socioeconomic data and facilitate access Strategic Direction 2: Build capacity - Training people Strategic Direction 3: Share results - Communicate and disseminate Strategic Direction 4: Build and foster partnerships – Build a Community PURCHASE SOCIOECONOMIC DATA AND FACILITATE ACCESS Tactics/Priority Actions: - Review and create a data inventory (existing data) - Identify data and geography needs a.Based on previous purchases and most useful past purchases b.Based on future data needs - Identify and address technical needs - Review and streamline administrative functions related to facilitated access - Engage STC on licensing and pricing Voluntary Group members: Isabelle, Louisa, Irena, Carla, Ken Suggested members: Ian Faris BUILD CAPACITY Tactics/Priority Actions: - Incorporate Bilingualism - Website Website workplan Access & Dissemination tools Web-updates for search function, best practices sharing, contact info Training in support of these - Fostering horizontal collaboration (e.g. contact list) - Toolkits: Develop plain language tools Users guide to existing tables - Training, including Beyond2020 Training - Skills development - Optimize resources – increase efficiencies Voluntary members: Isabelle, Sarah, Vivien This group to define whether or not Website is a stand-alone working group or if they want to undertake it. SHARE THE RESULTS Tactics/Priority Actions: - Promote CSDS - Identify/tell “stories” and target audiences - Share best practices (reports, consortia) - Collaborative research (Id national/local/prov trends) Voluntary members: Mo Jeng, Ted Hildebrandt Suggested: Communications Department staff from could assist to develop communications and marketing plan, etc. BUILD AND FOSTER PARTNERSHIPS Tactics/Priority Actions: - Recruitment & re-engagement Recruitment includes both new Consortia and expanding existing consortia Ex-CSDS members Atlantic Canada: St. Jean, Moncton, Fredericton; St. John’s, Halifax, Cape Breton SK: Regina & Saskatoon SACASS –Quebec STC’s list of data savvy municipalities Centre for the North CSDS members should speak to adjoining municipalities and associates in other municipalities - Links to other data initiatives (CIW, QoLRS, Vital Signs) - Maintain and enhance partnerships (fed/prov and other data providers) – Intergovernmental partnerships - Link data results to policy / issues of significance to governments / community - Linking data to service planning and community development Voluntary members: Derek Cook, Leigh Golden Executive Committee Tactics/Priority Actions: - Should include the following Consortium Leads: Francophone NGO (Ken Murdoch, Winnipeg) Small municipality CSDS Governance Tactics/Priority Actions: - Peggy and the CCSD Board will review options and recommend an appropriate governance structure Priorities 1.Data Purchasing Task Group 2.Recruitment Next Steps 1.Peggy – Memo to membership advising of CCSD current status: legal status of CSDS, explanation of anticipated funding (one time or longer term) for CCSD and CSDS, administrative and operational issues and date for when CCSD Board will issue a formal statement with budget, etc. 2.Executive Committee – Make suggestions for governance issues and options of the CSDS; forward to the Board for review 3.Acacia – May meeting notes to CSDS membership; work group recruitment invitation